Club Rules & Policies November 2016

Club Rules & Policies

Updated November 2016

Download Rules and Policies Here

  1. General

    1. The Club facilities are for the exclusive use of Members (Active, Associate, and Summer Privilege), their families and their Guests. The clubhouse, grounds, docks, boats, playing courts and other Club facilities are for the enjoyment of all Members. They should be used with care and treated with respect.

    2. Willful or malicious damaging of Club property or infraction of Club rules constitute valid reasons for suspension of Club privileges.

    3. A First Aid Kit and AED (Automated External Defibrillator) are kept in the galley. Use of any material from the kit should be reported to the Club Manager or, if the Club Manager is unavailable, the Commodore.

    4. All accidents with damage to person or property are to be reported to the Club Manager or, if the Club Manager is unavailable, the Commodore.

    5. Consumption of alcohol beverages by anyone under the age of 21 on Club property is strictly prohibited. Any unattended alcoholic beverages on Club property will be promptly disposed of.

    6. Providing an alcoholic beverage to a person under the age of 21 is prohibited. Likewise, possession, use or sale of illegal drugs is prohibited. Violators will be suspended from the Club.

    7. All Club buildings and porches are strictly non-smoking areas.

    8. Rough-housing and other disruptive activities are not permitted on Club property.

    9. Any personal items brought to the Club, such as phones, cameras, small boats, kayaks, bicycles, kitchen ware, etc., should be marked with the name of the owner. The Club is not responsible for lost or stolen personal items.

    10. Any unattended articles left on the club premises after 5:00 p.m. will be put in the Lost and Found. Articles left more than 48 hours may be discarded. Eye glasses, watches, phones, etc. will be held by the Club Manager or, if the Club Manager is unavailable, the Commodore.

  2. Children and Junior Members

    1. Parents are responsible for the safety and conduct of their children.

    2. The primary responsibility of the Club’s hired instructors is to conduct programs in sailing, swimming and tennis. A Club instructor is responsible for a child only during the hours when the child is involved in a Club-sponsored program.

    3. Junior Members (under age 22) are not allowed on Club grounds between sundown and sunrise unless accompanied by an adult Member.

    4. At their parents’ discretion, Junior Members, who are age 12 and older, may use the Club facilities between sunrise and sunset without being accompanied by an adult Member provided that the Junior Members have passed the Advanced Beginners swimming test.

    5. A parent, adult guardian, or babysitter, who is competent in water safety, must accompany any child under age 12 at all times except when the child is involved in a Club-sponsored program (See rule 2b above).

    6. Junior Members and other children, who turn 12 anytime during the calendar year, are considered age 12 under these rules.

    7. Junior Members cannot be a passenger in any motor vehicle driven by a MIYC employee except in case of an emergency.

  3. Use of Club Facilities

    1. The Club facilities may not be used for business-related activities or social fundraising activities, including posting signs and notices on club property, except when such activities directly benefit the Club and have been approved by the Club Trustees. Accordingly, commercial vendors (other than babysitters and medical aides caring for Members or their Guests) may not conduct business-related activities (other than deliveries) on Club property without approval by the Club Trustees.

    2. Upon request of a Member and approval of the Club Trustees, the Club facilities may be used for funeral receptions, memorial services, and meetings of other sailing organizations. Any physical damage to the Club facilities is the responsibility of the requesting Member who shall be liable for the cost of the repairs. Donations to the Club may be accepted.

    3. Upon approval of the Club Trustees, an Active or Associate member may rent the Club facilities for their exclusive use after the second Sunday in September through the second Sunday in June. Rental for exclusive use is not available after the second Saturday in June through the second Sunday on September. The full Club facilities may be rented with the option to erect tents or, at a reduced fee, only the clubhouse, porch, and deck may be rented without the option to erect tents. Any physical damage to the Club facilities is the responsibility of the renting member who shall be liable for the cost of the repairs. Rental forms and payment checks must be signed by the renting member.

    4. Anyone wishing to use the Club facilities for the above purposes should contact the Club Secretary.

    5. Large private parties should be coordinated with the Club Manager to ensure that sufficient tables, grills, ice, etc. are available.

  4. Clubhouse

    1. The clubhouse is for the enjoyment of all Members. It is expected that the furnishings of the clubhouse will be cared for and suffer no abuse.

    2. All trash and recyclable bottles and cans shall be placed in proper containers.

    3. The clubhouse galley is not for general use. Requests for its use should be made to the Club Manager or, if the Club Manager is unavailable, the House Committee.

    4. Labeled and dated food may be stored in the kitchen refrigerator and freezer for 24 hours. After which time, it will be removed.

    5. Wet bathing suits, clothing, towels, etc. are to be kept out of the clubhouse.

    6. Children are requested to stay out of the clubhouse during adult-only activities.

    7. The crawl space under the clubhouse is for storage of Club property only and is not to be used for other purposes.

    8. The clubhouse telephone is not available for private use.

    9. The clubhouse will be closed and locked at 8 p.m. daily, except when scheduled, approved activities are conducted. Requests to leave the clubhouse open after 8 p.m. should be made to the Club Manager or, if the Club Manager is unavailable, the House Committee.

  5. Bathhouse

    1. Beware of slippery floors in the shower stalls!

    2. Hot water is for quick showers, not for recreational use.

    3. Please change babies in the bathhouse. There are changing tables in both the men’s and women’s rooms.

    4. Lockers may be rented through the House Committee.

    5. Locker rental priority is given to Actives and Associates for full summer; then, Summer Privileges for full summer, Actives and Associates for half summer and, finally, Summer Privileges for half summer. No one may rent more than one locker so long as anyone else is on the waiting list.

    6. Actives and Associates may renew their locker rentals each year and may request reassignment to other lockers that may become available. All those with Summer Privileges return to the waiting list each year but are given priority based on years as a locker renter.

    7. Renters must provide their own locks.

    8. Locks, as well as the contents of the lockers, must be removed by Columbus Day.

    9. The Club is not responsible for articles left in bathhouse lockers.

  6. Grounds

    1. No dogs are allowed on club property at any time except when embarking/disembarking a boat.

    2. When embarking/disembarking a boat, dogs must be escorted on a leash through Club grounds as quickly as possible. Dogs must be discouraged from leaving any waste on Club grounds. Any such waste must be immediately removed by the dog’s escort.

    3. All papers, trash and other refuse are to be placed in the correct trash bins.

    4. Bottles and cans are to be placed in recycle bins.

    5. Personal household garbage is not to be placed in the dumpster.

    6. Bicycles must be placed on the grass near the shed.

    7. Bicycles and skates are not to be ridden on the grass, walkways, or docks or left on walks.

    8. Car parking is available in the lot west of the main road, in the gravel-covered area between the main road and the tennis courts, and in the area between the boulders and the road leading to Enders Island. Do not drive or park on the grass alongside the main road.

    9. Avoid parking along the marsh side of the parking lot to avoid high tides and the risk of someone backing into your vehicle.

    10. Boats and other equipment must not be stored in the grass or paved areas southwest of the clubhouse.

    11. The cooperation of all is requested to “pitch in” and keep the Club shipshape at all times.

  7. Waterfront – Swimming

    1. Members and Guests are advised that there is no lifeguard on duty at the Club. Use of the waterfront, Swim Area and docks is at their own risk.

    2. Parents are responsible for the safety and conduct of their children.

    3. A parent, adult guardian, or babysitter, who is competent in water safety, must accompany any child under age 12 at all times while in the Swim Area or on the docks when the child is not involved in a Club-sponsored program and must remain in the Swim Area or on the docks so long as the child remains there. Unaccompanied children under age 12 are not allowed in the Swim Area or on the docks except when the children are involved in a Club-sponsored program under the supervision of a Club instructor. (See rule 2e above.)

    4. Children, who turn 12 anytime during the calendar year, are considered age 12 under these rules.

    5. Swim within the designated Swim Area only. The Swim Area boundaries are defined as follows: the dock to the south, the floats to the swim raft to the east, the floats to the beach to the north and the beach to the west. Swimming outside of this area is dangerous due to boat traffic.

    6. Jumping off the docks, pilings, or slide is not allowed. Standing while sliding is not allowed.

  8. Waterfront – Launching Ramp

    1. The launching ramp is for the use of Members and Guests only.

    2. Use of the launching ramp by motor vehicles is discouraged and is at the driver’s own risk. Any physical damage to the launching ramp or other Club property is the responsibility of the driver who shall be liable for the cost of the repairs.

    3. Trailers are limited to one axle only.

    4. Boats and trailers may only be left on Club grounds on a short-term basis and only in the parking area west of the main road and south of the dumpster.

  9. Waterfront – Boating

    1. While using Club facilities, Members and Guests assume full responsibility for their boats, for any damage to their boats, for any damage caused by their boats to Club property, and for any damage caused by their boats to the property of others.

    2. Members and Guests must observe the 5 MPH speed limit within the mooring area north and east of the Club docks and Swim Area.

    3. Boaters (including Club instructors) are advised that they are responsible for any damage caused by their wakes.

    4. Water skiing or jet skiing is not permitted within the mooring area north and east of the Club docks and Swim Area.

  10. Waterfront – Docks

    1. The Club has limited dock space available on the north side of the main dock beyond the Swim Area and on the south side of the main dock between the main dock and the wing pier.

    2. The docks and floats are for the use of Members and Guests only.

    3. No boat is to be left on the dock overnight or in severe weather. If the boat is pre-race or pre- cruise provisioning, exceptions can be made for one night with the permission of the Club Manager or, if the Club Manager is unavailable, the Commodore.

    4. The end of the main dock, delineated by the four painted pilings, should be used for passenger pick up and drop off only. A 15-minute tie-up limit is expected to be observed in this area. Vessels alongside for other purposes should not block access to this area.

    5. Early arriving vessels should be secured on the main dock as close to shore as possible, leaving the outer end of the dock for later arrivals. In addition, vessels of shallow draft should be secured as close to shore as possible to allow larger, deep draft vessels to be secured toward the outer end of the dock.

    6. Tie up at the dock implies permission for other Members and Guests to raft outboard when space alongside is not available. Secure your vessel carefully. The rafting party assumes responsibility for any damage to the docked vessel. Members and Guests unwilling to allow others to raft outboard are expected to relinquish their space alongside.

    7. Electricity and water on the dock are for the use of boat owners only.

    8. The life ring on the main dock is for emergency use only.

    9. Dinghies and runabouts should be secured to the dinghy float or the wing pier, not the main dock.

  11. Waterfront – Moorings

    1. The Club has two 1,000 lb. moorings to the southeast of the main dock. The moorings are identified as MIYC #1 and #2.

    2. Members, Guests, and visiting yachtsmen may rent one of the Club’s moorings for up to two weeks.

    3. Renters must register with the Club Manager as soon as possible after arrival.

    4. Renters will be charged the posted rate for the use of the mooring. Nightly and weekly rates are available.

    5. Moorings are available on a first-come-first-served basis.

    6. No rafting on Club moorings is allowed without the permission of the Club Manager.

    7. While renting moorings, visiting yachtsmen are welcome to use the Club facilities during daylight hours as guests of the Club.

  12. Waterfront – Outhauls

    1. The Club has 17 outhauls on the south side of the main dock.

    2. Outhauls are available for dinghies (maximum length 12 feet) and may be rented for the season through the Waterfront Committee. (Non-conforming dinghies, which were on outhauls prior to 2013, may continue to remain on outhauls. However, when replaced, any such dinghies must be replaced with a conforming dinghy.)

    3. Outhaul rental priority is given to Actives and Associates with boats on moorings in the mooring field to the north and east of the club; then, to other Actives and Associates, and, finally, to Summer Privileges. No one may rent more than one outhaul so long as anyone else is on the waiting list.

    4. Actives and Associates may renew their outhaul rentals each year and may request reassignment to other outhauls that may become available. All those with Summer Privileges return to the waiting list each year but are given priority based on years as an outhaul renter.

    5. Renters must supply their own line. The outboard pulleys are supplied and positioned by the Waterfront Committee. White three-part 3/8-inch nylon line is preferred. Typically, 120 feet is sufficient for the outhaul and falls. More or less line may be needed.

    6. Dinghies on outhauls must be moored in a manner that affords the greatest ease of dock access to other dinghies.

    7. Dinghies on outhauls that are tied off to cleats on pilings should be positioned as close to the dock as possible; dinghies on outhauls that are tied off to cleats on the deck should be positioned as far from the dock as possible.

    8. The Waterfront Committee may revoke outhaul privileges if, on an ongoing basis, a dinghy (conforming or non-conforming) causes unreasonable interference with dock access by other dinghies.

  13. Waterfront – Club Boats

    1. The Club has four motor boats: three launches for use by the sailing program and one workboat for use by the Waterfront Committee. The boats are not available for other uses without the permission of the Waterfront Committee.

    2. Under no circumstances are Club boats to be used for waterskiing or joyriding.

    3. The Club 420s are only for use by the sailing program under supervision of the sailing instructors. They are not available for personal use of Members or Guests.

  14. Bocce

    1. The bocce courts are not to be used for any activities other than bocce without the permission of the Bocce Committee.

    2. The Club’s rules for the game of bocce are posted on the Club bulletin board and on website under Bocce.

  15. Tennis

    1. Tennis courts are for the use of Members and Guests only.

    2. Fees for personal lessons and personal clinics (both junior and adult) are billed directly by the Tennis Professional. Club-sponsored junior clinics are billed by the Treasurer.

    3. The Tennis Professional has priority usage of the clay court next to the bulletin board.

    4. Adult Members (age 18 and over) have priority usage of the courts after 5:00 p.m. and on weekends.

    5. Members may reserve court time in advance for up to 1½ hours by signing up at the tennis courts. Do not call the Tennis Professional. Reserved court time is forfeited ten minutes after the scheduled time if players do not arrive.

    6. Proper tennis attire required.

    7. Regulation tennis shoes (smooth soles) only. No running shoes, cross-trainers, hiking shoes, sandals, etc or bare feet. No black or dark soles on the hard court.

    8. Please be considerate of other players and matches in play.

    9. Clay courts must be swept and lines brushed after each use.

    10. After rain, play on the clay courts should be delayed until the court surface is firm. If the “Closed” sign is up or the nets are down, stay off the clay courts. If there is doubt about the condition of the courts, consult the Tennis Professional; if the Tennis Professional is unavailable, use conservative judgment.

    11. Courts are to be used for tennis only.

    12. Skateboards and bicycles are prohibited from all tennis courts.

  16. Guests

    1. House Guest – a House Guest is anyone, who is not a renter, staying overnight in the home of a Member. A House Guest must be registered in advance by the Member (their Host) with the Club Manager, or through the Club website, for the specific days the House Guest will be at the Club. The Member need not be present while the House Guest is at the Club. Registration as a Day Guest is not necessary. The Member will be billed for the registered days at the prevailing individual or family rate. House Guests, who plan to stay for more than three weeks, are encouraged to apply for Summer Privileges.

    2. Day Guest – a Day Guest is anyone invited to the Club for the day by a Member. A Day Guest must be registered by the Member (their Host) each day that the Day Guests is at the Club. The Member must accompany the Day Guest at all times while at the Club. The Member will be billed for the registered days at the prevailing individual or family rate.

    3. Social Guest – a Social Guest is anyone invited to the Club by a Member for a Club-sponsored social event, such as parties, dinners, bridge games, Thursday-night picnics, Lobsterfest, the Club’s Independence Day celebration, etc. The Member must accompany the Social Guest at all times while at the Club. Social Guests using the Club facilities before or after a Social Event must be registered as Day Guests except on the days that Lobsterfest and the Club’s Independence Day celebration are held.

    4. Honorary Guest – an Honorary Guest is anyone who was a Member for at least 20 years, has made significant contributions to the Club, is 75 years or older, is living or owns a home within 25 miles of Mason’s Island, is proposed annually by the Membership & Guest Committee, and is so designated by the Trustees. Registration as a House Guest or Day Guest is not necessary.

    5. Visiting Yachtsman – a Visiting Yachtsman is anyone renting a Club mooring who is not a Member, House Guest, Day Guest, or Honorary Guest. Visiting Yachtsmen must register with the Club Manager. While renting a mooring, visiting yachtsmen are welcome to use the Club facilities during daylight hours as guests of the Club. Visiting Yachtsmen will be billed a mooring fee which includes use of the Club facilities during daylight hours (See rule 11 above).

    6. Reciprocal Guests – a Reciprocal Guest is anyone visiting the Club by boat who is a member in good standing of a yacht club with which the Club maintains a reciprocal relationship. The list of such yacht clubs is maintained by the Membership & Guest Committee and submitted annually to the Trustees for approval. Reciprocal Guests should contact the Club Manager before arrival to verify that they can be accommodated. The Club Manager may request that a letter of

      introduction be sent from the Reciprocal Guests’ yacht club confirming that they are in fact members in good standing. Provided that the Club Manager feels that the Reciprocal Guests can be accommodated, the Reciprocal Guests are welcome to use the Club facilities without charge for up to two hours during daylight hours as guests of the Club. Reciprocal Guests must register with the Club Manager upon arrival. Reciprocal Guests are limited to three visits per year.

    7. Summer Privileges – see Section 5 of the Constitution for the rules related to Summer Privileges.

    8. The following table summarizes the permitted activities for each type of Guest:

      House

      Guest

      Day

      Guest

      Social

      Guest

      Honorary

      Guest

      Visiting

      Yachtsman

      Reciprocal

      Guests

      Registration

      In Advance by Host

      Each Day by Host

      Not Required

      Not Required

      With Club Manager

      With Club Manager

      Accompanied by

      Host

      No

      Yes

      Yes

      No

      No

      No

      Charged Daily Fee

      Yes

      Yes

      No

      No

      Yes

      No

      Take Club Lessons

      Yes

      No 1

      No

      No

      No

      No

      Participate in Club

      Tournaments

      Yes

      Yes

      No

      No

      No

      No

      Attend Club Social

      Events

      Yes

      Yes

      Yes

      Yes

      No 2

      No 2

      Invite Other Guests

      No

      No

      No

      No

      No

      No

      1 Day Guests may sail in MIYC boats in regattas if the proper forms are filed.

      2 Visiting Yachtsmen and Reciprocal Guests may attend Club social events as Social Guests of a Member.

    9. Daily Fees will be waived for the first seven days that a guest is a House Guest or Day Guest of any Host during a calendar year. After seven days as a House Guest or Day Guest of any Host, Daily Fees will be billed for up to fourteen additional days during the calendar year. After twenty- one days as a House Guest or Day Guest of any Host, the guest may no longer be a House Guest or Day Guest for the remainder of the calendar year. House Guests, who plan to stay for more than three weeks, are encouraged to apply for Summer Privileges.

    10. Babysitters are considered part of a Member’s or Guest’s family and do not have to be registered separately as House Guests or Day Guests.

    11. Children under age 16, who are living with a Member and are a relative of the Member, are considered part of the Member’s family and do not have to be registered as House Guests or Day Guests. Children, who turn 16 anytime during the calendar year, are considered age 16 under these rules.

  17. Volunteers

    1. MIYC relies on its Members to help maintain the Club facilities and staff its events. Without such cooperation and support many of the club’s activities would not be possible. Members are encouraged to volunteer their time and resources whenever possible to help assure that MIYC remains successful and affordable.

    2. Volunteers should not expect to be reimbursed for out-of-pocket expenses such as mileage, fuel, meals, telephone, etc. Exceptions may be made on a case-by-case basis by the Commodore or, in the Commodore’s absence, by the Treasurer.

    3. Volunteers should not expect that fees to attend Club events will be waived for volunteers. Exceptions may be made by the Chair of an event.